Quick Guides

How to plan and budget for a hotel renovation project

We tell you how to plan and budget for a successful hotel renovation project that meets your goals and budget requirements

Looking to plan and budget for your latest hotel renovation project? We give you some top tips on how to best prepare for the project, minimise the impact on guests and stay within the lines of your budget:

Determine the Scope of the Project

Identifying the areas of the hotel that require renovation and setting specific goals for the project is essential for planning and budgeting. For example, you may want to update the guest rooms, improve the lobby or dining areas, or add new amenities. Determine which areas are a priority and set specific goals for each area.

Set a Realistic Budget

Setting a realistic budget is essential for any renovation project. Consider factors such as the scope of the project, the materials and labor required, and any unforeseen expenses that may arise. It’s important to set aside a contingency budget for unexpected expenses such as delays or changes to the scope of the project.

Hire a Design Professional

Hiring a design professional, such as an architect or interior designer, can help you create a plan that meets your goals and budget. A design professional can provide valuable insights into the latest design trends and materials, as well as advise on how to create a space that meets the needs of your guests.


Develop a Timeline

Developing a realistic timeline is essential for ensuring that your renovation project stays on track. Consider factors such as seasonal demand, hotel occupancy, and construction schedules when developing your timeline. Be sure to allow enough time for design, procurement of materials, and construction.

Identify Potential Disruptions

Renovation projects can be disruptive to guests and staff. Identify potential disruptions, such as noise or access limitations, and develop a plan to minimise their impact. For example, you may want to schedule construction during off-peak hours or close off areas of the hotel that are under renovation.

Prioritise Energy Efficiency

Renovations present an opportunity to improve the energy efficiency of your hotel. Consider energy-efficient materials, lighting, and HVAC systems to reduce your operating costs and improve the guest experience. Installing LED lighting, for example, can reduce energy costs and create a more inviting atmosphere for guests.

Consider Future Maintenance

When selecting materials and finishes for your renovation project, consider their durability and maintenance requirements. Choose materials and finishes that are easy to maintain and will withstand the wear and tear of daily use. For example, choose durable flooring materials that can withstand heavy foot traffic and frequent cleaning.

Communicate with Guests and Staff

Communication is key to ensuring that your renovation project is a success. Keep guests and staff informed about the project’s progress, timelines, and potential disruptions. Encourage feedback and respond promptly to any concerns or issues that arise. This can help ensure that guests are aware of any potential disruptions and can help prevent negative reviews or complaints.

By following these tips, you can plan and budget for a hotel renovation project that meets your goals and budget while minimising disruptions to guests and staff. A well-executed renovation project can improve the guest experience, enhance your property’s reputation, and increase your revenue.

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